Supplier Information

Thank you for your interest in doing business with the City of Casselberry!

Mission  

The Procurement and Contract Management Division is dedicated to providing materials, goods and services at the best value consistent with the quality needed while upholding the highest legal and ethical standards of responsible business and procurement practices.

The team recognizes the importance of good supplier relationships and will make every effort to:

  • Promote fair and equitable treatment of all vendors,
  • Foster long-term supplier relationships with focus on sustainability
  • Ensure transparency of the open and competitive procurement process.

Registration

Suppliers interested in providing goods and/or services to the City are encouraged to register with the City of Casselberry's vendor registration system, Vendorlink, to receive free notifications of bid opportunities.

In order to become a registered supplier on Vendorlink, please click on the Vendor Registration tab on the navigation bar located on the left side of the page.

Once you have registered, remember to maintain your supplier profile and to keep your supplier information up-to-date with the most current contact information and appropriate selection of your business's commodities. The City of Casselberry uses VendorLink as a third party service provider and is not responsible for failure of notifications or communications through the use of this service; therefore, it is recommended that suppliers visit the website periodically to view updates or new postings of public solicitations.

To avoid automatic generated emails being discarded by junk mail filters, suppliers are encouraged to make the necessary adjustments to their e-mail inbox settings to allow emails of purchase orders from the City of Casselberry.

Vendor Applications

Suppliers that have been awarded a contract or which will be issued a purchase order with the City will be required to complete a Vendor Application Form, a W-9, and provide a Certificate of Insurance with the City of Casselberry as certificate holder and additional insured. Vendor Applications may be emailed to the Procurement and Contract Management Division.

Vendors with questions regarding the registration process or requiring assistance or with any other supplier related question or concern, may email the Procurement and Contract Management Division.

The State of Florida, Statute 607.1501, requires that all businesses, including those businesses located outside of the State of Florida, register to do business with the State of Florida. You will be required to show proof of registration with the State. A Certificate of Authority is required for all businesses outside of Florida on the State website.

Tax Exempt and W-9 Forms

Download the City of Casselberry's Tax Exemption and W-9 Forms at the forms page.

Solicitation Thresholds

The City of Casselberry Purchasing Policy requires that all procurement encourage effective broad-based competition. The City has established the procurement solicitation thresholds summarized below:

  • Informal quotations are solicited for procurement from $1,000 to $4,999.99, if there is not an awarded annual term contract available.
  • Request for Quotations (RFQ) are solicited for procurement from $5,000.00 to $64,999.99, if there is not an awarded term contract.
  • For procurement totaling more than $65,000, a competitive sealed bid process is required.

For a copy of the Purchasing Thresholds/Quick Reference Guide, please email the Procurement and Contract Management Division.

Thank you for your company's interest in doing business with the City of Casselberry.

Appointments

The Procurement and Contract Management Division is located at 95 Triplet Lake Drive, Casselberry, FL. 32707-3252. Normal business hours are Monday through Thursday, 7:00 a.m. to 6:00 p.m. Visits from sales representatives are welcome; however, appointments are required to ensure availability of staff to meet with you and to give you the attention you deserve.

Supplier Diversity

The City of Casselberry is committed to the maximum utilization of diverse supplier communities. We encourage City departments to utilize local, minority, disabled veteran, and women-owned businesses.

Payments

Payment is made after acceptance, inspection and receipt of goods and services. A Purchase Order is issued to the supplier and reference to the Purchase Order number must be included on all invoices. The City may also use the Procurement Card as a method for payment for low dollar purchases.

The Accounts Payable Division is responsible for the payment of invoices associated with purchase orders. Any questions concerning an invoice should be emailed to the Accounts Payable Division.

PUBLISH DATE: June 22, 2020